Every service call, from first text to paid invoice, on autopilot.
Sched Flow turns a customer request into a numbered job, a calendar event, a tech assignment, a completion report, and payroll-ready hours, without you touching a spreadsheet. Runs on the Google account you already have.
Built by a gate contractor, running live on real jobs since 2026.
Sound familiar?
Requests come in by text, email, and voicemail and get lost.
You re-type the same job into your calendar, your spreadsheet, and your invoice.
Payroll means asking your tech what time he started.
How it works
Eight steps. None of them are you typing.
- 01
Customer submits a request
From your branded web form or your mobile app — name, phone, problem.
- 02
The job gets a number
A sequential job number is assigned automatically, no matter which channel it came from.
- 03
The job is logged
It lands in your Google Sheet, on both a master tab and the current month's tab.
- 04
You get a text
An SMS hits your phone the moment the request lands, from a toll-free number we verify in your name during setup. No carrier registration paperwork for you.
- 05
A calendar event is created
Assign a tech by adding him as a guest — he gets the invite like any other event.
- 06
The customer gets a confirmation
An email drafted by AI from their own words, sent from your Gmail.
- 07
The tech files a completion report
From his phone: arrival, departure, work performed, photos. It updates the job row by job number. Return visits link back to the original job.
- 08
Hours are ready for payroll
Techs clock in and out from a home-screen time clock with GPS-stamped punches. Every Monday you get an email with the week's hours, ready to enter in payroll.
What's included
Branded request form and mobile app
Customers save their info once, then just describe the problem.
Automatic job numbers
Sequential, never duplicated across web and app.
Google Sheets as the system of record
You own the data, it's in your Drive, nothing to export.
Monthly tabs
Every job filed under the month it came in.
Instant SMS alerts
The owner gets a text on every new request, from a toll-free number we verify in your name during setup. No carrier registration paperwork for you.
Calendar-native scheduling
The event already exists; assigning a tech is one invite.
AI-drafted customer confirmations
Sent from your own Gmail, in your name.
Tech completion reports
Filed from the field, with photos.
Return-visit tracking
Follow-up trips link back to the original job.
Missing-job alerts
If a tech types a job number that doesn't exist, you get a text.
GPS time clock
Clock In, Start Lunch, End Lunch, Clock Out — with location and accuracy on every punch.
Punch rules enforced server-side
No double clock-ins, no clock-out during lunch, forgotten clock-outs flagged, never silently fixed.
Append-only time log
Corrections are written, not overwritten, so hours hold up if questioned.
Monday payroll email
Daily and weekly totals per employee, unpaid lunch deducted, problem days flagged.
Works offline-honest
If the tech has no signal, the app says so and lets him retry; nothing is faked.
No per-seat software to install
Web pages that add to the home screen, plus the tools you already pay for.
Who it's for
Owner-operators
Doing 10 to 60 calls a month and running the business from a phone.
Growing shops
Hiring your first or second tech and needing hours you can trust.
Google-native contractors
Already living in Google Calendar and Sheets — keep them.
It's yours
All data lives in your own Google Drive. The automation runs in your own Make.com account. If you ever stop paying, nothing disappears.
- Your spreadsheet, your Drive, your data.
- The automation runs in accounts you own.
- Cancel anytime — everything keeps working as files you already have.
Pricing
Flat monthly price. No setup fees. No per-user fees.
Starter
$59/mo
Free setup
For an owner working alone.
- Request intake
- Job numbers
- Sheet logging
- SMS alerts
- Calendar events
- Customer confirmations
6-month minimum, then month to month.
Crew
Most popular$119/mo
Free setup
Up to 5 techs.
- Everything in Starter
- Tech completion reports
- Return-visit linking
- GPS time clock
- Monday payroll email
6-month minimum, then month to month.
Fleet
$199/mo
Free setup
Up to 15 techs.
- Everything in Crew
- Invoice export
- Priority support
- Quarterly workflow review
6-month minimum, then month to month.
Time clock only
$39/mo
Up to 10 employees.
- GPS time clock
- Monday payroll email
No minimum term.
First month due at signing; setup starts the same day.
No per-user fees. No annual contract. Make.com and Twilio usage is billed by those providers at cost, typically $20 to $30 a month.
Frequently asked questions
Book a 15-minute demo
Tell us about your shop and we'll set up a time that works around your jobs.